People tend to have conflicting emotions about traveling for business. Some people may see it as a great option: after all, you essentially get to go on holiday for work! Other people hate that business trips disrupt their routines and take them away from their families for extended periods.
No matter how you feel about business trips, you will likely need to go on at least one business trip in your life, and it’s important that you know how to plan and prepare for this trip. And if it’s an international trip, there will be even more admin and other things to consider, so it’s easy to feel overwhelmed. Luckily, this post is here to make the process easier.
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Find out what is covered by your work
Business trips are a bit different from regular, personal trips in the sense that a lot of the fees and admin tasks are done through your work, which means there is less for you to worry about.
While most jobs will cover the basics such as travel fees, visa costs, and accommodation, you may still be responsible for some extra things. For example, you might want to take out traveler’s insurance for your trip, and if the company you work for doesn’t cover this, you will be liable for those fees.
Get the necessary information as soon as possible
Even though a lot of the planning will be done by your work, you will be the one going on the trip, which means that you need to know what’s going on. Therefore, you should get the necessary information as soon as possible.
Having things like your travel dates, your flight times, and the accommodation details well in advance will allow you to plan your trip properly.
Figure out your schedule
Proper planning is key to a successful trip, and this doesn’t just count for personal trips but business trips as well.
Even though it’s natural for your regular schedule and routine to be interrupted during an international work trip, you should still try to stick to some sort of schedule so that you have time for everything. This includes work, rest, and fun – which we’ll get to later. Of course, you can only settle into a routine once you’ve gotten over the jet lag.
Make sure that everything is in order at home
Leaving your home to go abroad can cause a lot of stress, and the last thing you want while on a trip overseas is to be constantly worrying about how things are back home. So, this is why it’s a necessity that you prioritize organizing everything at home before you leave.
You may want to arrange with someone to get your mail and water your plants. If you have pets, consider hiring a pet sitter. And of course, if you have kids, make sure that you have someone to take care of them. You can even meal prep some of their favorite meals so that their babysitter doesn’t have to worry about that.
Apply for your visa
Your work may cover the fees of your visa, but you will likely still need to do the application and go through the process yourself, so be sure to do this once you have all the necessary information.
Of course, having a visa isn’t always necessary as it all depends on which country you are a citizen of as well as which country you will be traveling to. If you do end up requiring a visa, you should start the application process sooner rather than later, since you definitely won’t want to miss your work trip due to your visa being late.
Try to have some fun
As mentioned, you should also try to make some time for fun while you’re on your work trip. Sure, a lot of your time will be spent in work meetings, but if you have some free time, make the most of it by going sightseeing, trying new cuisines, and getting a taste of the local culture.
Just be sure that you have enough cash of your own to enjoy yourself. Foreign exchange can help you switch from your currency to the local currency.
Many people assume that they don’t need to do much planning or preparing for work trips, as their job will do most of that for them.
This may be true to a certain extent. But it’s still better to always try to stay on top of things so that you know what’s happening. This is especially important if you will be going on an international work trip since there will be a lot more to plan and figure out. Even if you’re not a fan of work trips, try to enjoy it as much as you can!